About Source Material as a Shared Resource

About: When creating an item, you can choose to add media as a Shared Resource. A Shared Resource is a file or files that are used across multiple items within a Test. For example, a candidate may need a PDF for several items and importing it as a shared resource enables it to open once in the background for several items, rather than being downloaded multiple times. In this case, the PDF may be set up to automatically appear in the PDF viewer, or be opened manually by the candidate, depending on how the test has been set up. This article will detail how to import and add a Shared Resource.

Importing a Shared Resource

You can import a file as a Shared Resource within the Media library.

To import media as a Shared Resource, select the green ‘Import Shared Resource’ button to the left of the screen and this will bring up your system network, where you can select your media.



In the Media Library, shared resources will appear with an icon in the top right corner of the file thumbnail.



Adding a Shared Resource

For item authors, adding shared resources is the same as adding standard source material. To do so, select the ‘Add Source Material’ button under the question stem, and select the relevant shared resource from the Media Library.

Note: Shared resources must be manually added to every item the candidate is required to access the file from.

If you are using the Test Wizard to create Tests, source material (including shared resources) is automatically added to items. In order to use a shared resource in a Test, it must be added as a tool in the Test Form screen in Test Creation.

Adding PDFs as a Shared Resource

If you wish to add a PDF to an item, which you want candidates to be able to open in the PDF Viewer in SecureClient delivery, you must add the PDF as a Shared Resource in the Media Library. This can then be added to the item as Source Material.

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